Half-day author visits for middle schools
Eight steps from the first request to the certificates being handed out. None of them involve a credit card.
A school cannot pay before a purchase order exists, and will not commit to a date before somebody internal approves it. The process is built around that rather than against it.
Step01
Fill in the request form with your school details, grade levels, expected numbers and the dates you are considering.
The request arrives with everything needed to price it, so there is no round of follow-up questions before you get an answer.
Step02
Nothing to do. An automatic acknowledgement with your reference number arrives straight away.
The request is logged and reviewed. This is the only message that is sent automatically.
Step03
Confirm which of your proposed dates works once availability comes back.
Availability is checked against the dates you gave, and a date is proposed. A date is never confirmed without you.
Step04
Review the quotation and circulate it internally for approval.
A quotation is prepared from a published package or from a custom combination, with a reference number and everything itemised.
Step05
Return the signed agreement, or raise a purchase order through your district.
The booking agreement covers the date, the package, the price and what each side is responsible for.
Step06
Pass the invoice to accounts payable and pay it the way your district normally pays a vendor.
A numbered invoice is issued against the confirmed booking, referencing your purchase order number.
Step07
Share the details with the staff involved and confirm the room and the groups.
Timings, room requirements, how the workshop groups are arranged and anything else the day depends on are confirmed in writing.
Step08
Host the assembly and the workshops.
Assembly, workshops, and Young Author Certificates handed out before the day ends.
The acknowledgement is the only message this website sends on its own. A date is never held, a quotation is never issued and an invoice is never sent without Cynthia reading it first.
That is slower than a checkout button, and deliberately so. A school visit is a booking, not a retail purchase, and the paperwork has to survive a district finance office.
Not sure which package you want yet? Choose "not sure yet" on the request form. The quotation is built around whichever combination suits your timetable.
The request form takes a few minutes and asks for everything needed to price the visit properly the first time.
